Division 27 - Audio Visual

1. The work covered under this Section consists of furnishing all labor, material and services to install a complete audiovisual system as indicated on the Contract Documents as per Campus Standards approval of Western Washington University Information Technology Services (WWU/ITS).
2. The scope of work covered under this Section includes but is not limited to:
   1. Equipment and installation labor as noted on the Contract Documents for a fully functional system.  Miscellaneous components, hardware, interconnections and terminations required for proper operation of all systems.
   2. All components or systems indicated on the Contract Documents.
   3. The Installing Contractor shall be responsible for the following:
      1. Verification of accuracy and completeness of equipment lists, dimensions, mounting details and equipment compatibility
      2. Accurate documentation of the system operation and installation    
      3. One year warranty of the equipment and installation
      4. Test equipment, tools, ladders, lifts and scaffolding required for installation
      5. Daily and final cleanup of debris caused by installation
      6. Quality Control / Staging and Commissioning of system 
      7. End user training and training manuals
3. System(s) description: Note the AV design/ program phase should follow the guidelines of the AV900 2024 standard.
4. Installing Contractor 
   1. Certification: The Installing Contractor shall have a current AVIXA’s “AV Provider of Excellence” (APEX) designation and a minimum of one AQAV CQT certified technician. 
5. Installing Contractor personnel qualifications
   1. Summary: The Installing Contractor shall assign at least one full-time employee to the work whose qualifications meet the following minimum requirements.
      1. On-Site AV Supervision
         1. Certifications: Shall have a current AVIXA Certified Technology Specialist certification with an installation endorsement (CTS‐I) in good standing
         2. Qualifications:
            1. Shall be capable of supervising a turn-key audiovisual system installation including, but not limited to, all cabling, loudspeakers, projection equipment, mounting hardware and electrical components including the necessary equipment, interconnections, transducers, labor, and services required to meet the functional requirement outlined in the Contract Documents.
            2. Shall provide all quality control (QC) and safety inspections as needed throughout installation.
      2. Other Installation Personnel:  
         1. Certification: 
            1. Must have a minimum of CTS certification, CTS-I preferred.
            2. No more than four (4) CTS certified installers for every CTS‐I certified installer on-site. 
         2. Qualifications: Shall be capable of working within industry standards with minimal supervision. The work shall include, but is not limited to, cabling, loudspeakers, projection equipment, mounting hardware and electrical components including the necessary equipment, interconnections, and transducers and the downloading, or installation, of pre-developed control programs in the field. 
      3. On-Site Support Personnel:
         1. Certification: CTS Preferred
         2. Qualifications: Has a good general knowledge of AV installation procedures and standards and must be trained in construction site safety.  Performs support work under direct supervision of CTS and CTS-I installers.
      4. AV Control Programmer: AV control for system equipment includes recommendations for control system features and functionality; input to AV system design; control system logic diagram, control system performance specification, block diagrams, control system program and user interface, system debug, program and source code and other system documentation as required.
         1. Certifications:
            1. Must have CTS certification, CTS-I or CTS-D certification preferred
            2. Individuals performing the AV control programming shall have manufacturer’s control system programming training and certification for the specified AV control system.
      5. AV DSP programmer: Audio DSP processor programming for system equipment includes recommendations for audio system features and functionality; input to AV system design; audio system logic diagram, audio system performance specification, block diagrams, audio system programming, system debug, and other system documentation as required.
         1. Certifications:
            1. Individuals performing AV-DSP programming and setup shall have manufacturer’s system programming training and certification from the manufacturer for specified equipment.
            2. Minimum Dante Certification Level 2 (second addition) required, if DANTE is utilized in the project
      6. Commissioning Personnel shall have a current AQAV Certified Quality Technician (CQT) certification in good standing.
         1. Qualifications: Shall be capable of performing commissioning tests during staging and final commissioning of the system according to the AV9000 standard: Quality Management System for the Audio-Visual Technology Industry.
         2. Minimum of CTS certification in good standing.
      7. Sub-contracting of AV work
         1. Conditions: Sub‐Contractors must conform to the same certification standards listed above and have prior approval.
6. Installing Contractor Regulatory Requirements
   1. All equipment and installations under this contract shall conform to the following:
      1. ANSI/NFPA 70 National Electrical Code
      2. ANSI/IEEE C2 National Electrical Safety Code TIA/EIA Standards 568 A (including TSB 67), and 607
      3. IEE/ANSI 142 1982 Recommended Practice for Grounding of Industrial and Commercial Power Systems
      4. ANSI/TIA-569B Commercial Building Standard for Telecommunications Pathways and Spaces
      5. NFPA 72-2010; National Fire Alarm and Signaling Code [intelligibility requirements]
      6. AV9000:2024 
   2. Refer to WWU Facilities Department & Operations (FDO) Campus Standards for regulations and requirements.
7. Installing Contractor References and Guides
   1. Infocomm International, (2009) AV Installation Handbook (2nd ed.)
   2. Giddings, P. (1990). Audio Systems Design and Installation. Boston: Focal Press
   3. AQAV, (2021) AV 9000:2024 Quality management System for the Audio-Visual Technology Industry or latest version
   4. ANSI/INFOCOMM 1M-2009, Audio Coverage Uniformity in Enclosed Listening Areas
   5. ANSI/INFOCOMM, Networked AV Systems
8. Work Product Ownership
   1. Throughout the course of the project, all supporting documentation, work-in-progress, programed source code and software, written and electronic files, including all documentation and software necessary to edit and adapt the system, shall remain the property of WWU/ITS and shall be provided to the Technology Services upon project completion and/or at any time during the course of a project upon request in an unsecured, unencrypted and easily modifiable format as prescribed by the University. All deliverables to be supplied to the University via file share, and/or printed materials when requested.
   2. Software – Control System, DSP, and All Other Applicable Equipment 
      1. The software developer shall retain intellectual property rights to the operating software. WWU/ITS shall be granted a license in perpetuity for use. The following requirements shall apply.
         1. All source code becomes the exclusive property of WWU/ITS. 
         2. All source code changes must be fully documented.
         3. All custom programs for remote control system touch panels, and other programmed devices, shall become the property of WWU/ITS and shall be submitted with the final systems documentation, and/or as requested via file share
         4. Subsequent to system certification, source code changes and/or additional programming, whether requested by WWU/ITS or performed by the Installing Contractor, will be warranted by the Installing Contractor for a period of one (1) year, with the Installing Contractor responsible for the diagnosis and repair. 
         5. The vendor shall ensure that the current program is saved to file share and backed up on electronic hard disc/server. 
         6. No program resident in a control system shall be overwritten until a back-up of the resident program is made. 
         7. All documentation, not residing in the code, must be provided via file share in Adobe PDF and Microsoft Office format.
      2. The Installing Contractor shall also offer an annual “Software Maintenance” contract. 
   3. This shall cover all software provided as part of this system and/or written for this system and shall include both routine upgrades to applications and operating systems, as well as any modifications to software that may be required by Any Company. 
   4. The Software Maintenance contract shall commence immediately after the expiration of the warranty period and continue for three (3) years.
      1. Written Release:
         1. A written release will be given by the Installing Contractor for all control programming done by the Installing Contractor’s personnel or sub-contractors. The release shall acknowledge WWU/ITS ownership and the right to modify programming directly, or to have the programming modified by others on the University’s behalf. 
         2. A file share upload shall be supplied with the written release that includes the program and source code for the system in an unencrypted format.
9. Contractor Submittals
   1. Prior to fabrication, the Contractor shall submit to the Consultant and WWU/ITS, for approval, any custom designs pertaining to the systems. Contractor is to provide three (3) sets of all documentation. Drawing submittals shall be submitted electronically via file share. These designs include, but are not limited to, the following:
      1. Complete system construction and point-to-point wiring schematic drawings, including   all   component values, and showing complete letter and number identification of all wire and cable as well as equipment, jacks, terminals and connectors. All connection types are to be shown.
      2. Provide bound technical specification details (cut sheets) on all equipment required to complete this project.
      3. All control system pages, or button panel layout to be shown with an exact description of each control system output (what control signals go with each push).
      4. All control system front panel layouts, where applicable.
      5. All DSP files prior to staging
      6. All panels, plates, and designation strips, including details relating Terminology, engraving finish and color.
      7. All custom designed consoles, tables, carts, support bases, and shelves.  Schematic drawings of all custom components, assemblies, and circuitry, including wall and/or floor plates.
      8. All unusual equipment modifications.
      9. Run sheets or field wiring details.
      10. Patch panel assignment layout drawings.
      11. Front mechanical drawings of each equipment rack.
      12. Complete spreadsheet lists of IP network devices, protocols used, and IP and MAC. Address lists and required ranges for coordination with WWU/ITS department. 
      13. Lists shall include information regarding location on WWU/ITS network or dedicated audiovisual physical subnet, VPN requirements, and other pertinent information for integration of IP networked audiovisual equipment into the WWU enterprise network.
      14. All items of equipment, whether a stock manufactured item or custom-built item, shall be supported by complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified components shall be acceptable under this specification.
      15. Verification of the focal lengths of projection lenses to achieve the specified image sizes.
      16. Verification of audio uniformity coverage and speaker coverage layout.
      17. A site RF wireless frequency spectrum analysis of RF spectrum to be used by any specified equipment. A spectrum analyzer shall be used with software and recording of results on a typical weekday during normal anticipated hours of use. Results shall be submitted with a frequency analysis and assignment plan.
      18. Latest (2021 or later) AV9000 commissioning and testing procedures and processing. The vender shall certify compliance by furnishing affidavits prepared by individuals with CQT (AV9000 Certified QA Technician) for Staging and Commissioning Audits. The affidavits shall reflect that the system passed Staging and the Commissioning battery of tests without defect and are to be provided to the Consultant and WWU/ITS prior to Full system Commissioning. 
      19. Proposed training programs, including schedule, component-level and systems-level training sessions, and Staff who will be conducting the training, along with qualifications and resumes.  
      20. If the Contractor will be providing manufacturer training, then the submittal shall include component or systems training by each manufacturer, along with the manufacturer’s training staff and their qualifications.
      21. This information shall be provided prior to commissioning, for WWU/ITS and Consultant’s review and approval.
          1. End-user guides, subject to Consultant and WWU/ITS review and approval, which are “function-oriented” in showing a step-by-step operation process for the main startup and functions of each room system. The end-user guides must be comprehensive in scope and cover each user application of the room capabilities. User-guides of the “traditional” laminated sheet of user-interface photos with tagged annotations will NOT be accepted.
10. Close Out Submittals: At the completion of the installation, the Contractor shall electronically provide each of the following to Technology Services as well as the project:
    1. Test results, in “spreadsheet” format, in accordance with the latest (2021 or later) AV9000 standard including the testing checklist and report signed by the CQT certified auditor, of electrical audio and/or video performance testing for all systems end-to-end in every room and/or between rooms as applicable. All measurement values will be provided for each test where applicable. 
    2. Network Information.  A detailed list of all networked devices to include IP addresses, gateways subnet masks, mac addresses VLANs, Jack numbers 
    3. NOTE: It is the sole responsibility of the Contractor to fully commission the audiovisual systems according to the latest AV9000 standard using a CQT certified auditor prior to Consultant check-out and verification.  Until these test results are provided using the latest (2021 or later) AV9000 commissioning checklist and report signed by the CQT certified auditor, no audiovisual systems check-out, or verifications (functional or otherwise) will be performed by the Consultant or WWU/ITS. If any anomalies in system performance are detected, the   Contractor shall correct these before performing any other tests.
    4. Equipment manufacturer’s operation manuals for each piece of equipment.
    5. “AS-Built Drawings.  System functional block drawing identical to the specification drawing with the addition of all input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations.  A copy of this drawing shall be framed in protective plastic and mounted near the equipment racks. Both pdf and CAD files will be provided.
    6. A System Operation and Maintenance Manual. This manual shall be produced by the Contractor especially for the systems detailed herein.  The “Operation” section shall describe all typical procedures necessary to activate each system to provide for the functional requirements as listed under the Detailed Specifications. Manuals will use graphical representation of touch panel screens, as to easily be identified by the user. Owner’s Manuals and/or Operations manuals supplied by manufacturers for a given piece of equipment, though required, are not acceptable substitutes for these materials.
    7. The reader of this manual shall be assumed to be technically competent, but unfamiliar with this particular facility. Additionally, the Contractor shall provide a single page of basic operating instructions for each room, and other audio-visually equipped spaces.
11. Warranty
    1. The warranty period shall start after final checkout and signed off by WWU/ITS representative. The warranty shall cover 365 calendar days starting on the day of acceptance.
    2. To maintain certain manufacturers’ warranties, equipment must be installed, aligned and serviced by those installers authorized by that manufacturer to perform those duties. If the Installing Contractor is not authorized by the manufacturer, it is the Installing Contractor’s sole responsibility to make the appropriate arrangements and bear all cost and consequences.
    3. C.    In cases where the manufacturer’s warranty period is greater than specified in the Contract Documents, the Installing Contractor shall provide that warranty for the full extent of the manufacturer’s warranty period. The Installing Contractor shall exclude any labor costs incurred by removing and re-installing the defective items after the system’s one-year warranty. 
    4. In cases where the manufacturer’s warranty period is less than 12 months, the Installing Contractor shall warrant the system(s) in accordance with the Contract Documents.
    5. The system warranty shall include a system readiness maintenance visit, to perform operation checks of the equipment, screens, projector lenses and other critical surfaces, to lubricate moving parts as recommended by the respective manufacturers and to adjust and align the projector to maintain optimum registration and focus. Results will be recorded and delivered in spreadsheet format using the latest (2021 or later) AV9000 Readiness checklist. This readiness visit will be scheduled upon the acceptance of the system commissioning.
    6. All manufacturers’ equipment warranties shall be activated in WWU/ITS’ name and shall commence on the date of acceptance of commissioning.
    7. In the case of Installing Contractor-modified equipment, the manufacturer’s warranty is normally voided.  In such cases, the Installing Contractor shall provide WWU/ITS with a warranty equivalent to that of the original manufacturer.
    8. In the event of malfunction or failure of any audiovisual equipment provided by the Installing Contractor, the Installing Contractor shall be responsible for replacement of faulty equipment or providing “loaner” equipment at no cost to WWU/ITS for the duration of the repairs. In the event that “loaner” equipment is provided, said equipment shall meet or exceed the original equipment specifications until the original equipment is replaced.
    9. In cases where the Installing Contractor is providing and installing audiovisual equipment and/or hardware to be integrated with equipment furnished by others, it shall be the responsibility of the Installing Contractor to warrant their equipment as described in the Contract Documents unless said equipment shows misuse and/or abuse by others during re-installation or connection of equipment by others.
    10. Telephone Support
        1. The Installing Contractor shall respond via telephone within two (2) hours to any request for service.
        2. This first contact should outline the nature of the problem or functional anomaly.
        3. The Installing Contractor shall make available personnel knowledgeable with the installed system who can address specific system issues described by the system operators. 
        4. Telephone support shall be available between normal business hours, Monday through Friday.
        5. On-Site Support: The warranty shall be an “on-site” warranty, with a twenty-four (24) hour response time.  

General: WWU/ITS requires that all audiovisual switchers and control systems be the Extron brand, no exceptions.

Projection Screens will be Electric and will have a control that is separate from the AV control system. Contact closure interfaces with the control system are permitted but must be used in conjunction with the separate wall mounted control.

Items on teaching stations such as document cameras and computer monitors need to be secured with steel cable attaching to an I-bolt located inside the podium. A commercial brand such as Kennsington can be used or custom made using 3/16” steel cable and Oval Sleeve swage. At the I-bolt termination point the cables will be locked with a Master brand padlock with key override. (See swage illustrations at the end of this document.)

1. Owner-furnished Equipment: Identified by WWU/ITS as per project contract
2. Systems
   1. Description: this section should match the system description from the Basis of Design (BOD) document provided by the consultant.
      1. Operation Sequences
   2. Performance
      1. Manufacturers
      2. Substitution Limitations
      3. Product Options
   3. Control System Programming
      1. Required Deliverables
         1. Microsoft Excel, a page by page, button by button list will be provided for system commissioning. This should include the function of each button, page flips, popup pages, etc.
         2. Touch Panel Layout and/or Button panel
      2. Program Requirements (Consultant provided)
   4. DSP (Digital Signal Processing) Programming
      1. Required Deliverables- A printout of the DSP configuration in a PDF format to show all DSP internal connections and settings. List of passwords and Usernames, IP settings and needed software or a link to 
         B.    Program Requirements
   5. Materials
      1. Cable
         1. Audio
            1. Speaker Cable 12/2 through 18/2
               1. Manufacturers: Extron, Liberty, Gepco, Belden
               2. Or pre-approved equal
            2. Audio shielded 12/2 OAS through 18/2 OAS
               1. Manufacturers: Extron, Liberty, Gepco, Belden
               2. Or pre-approved equal
         2. Video
            1. Baseband Video: RG6 Single 18AWG Single conductor, 75ohm.
               1. Manufacturer: Extron, Liberty, Gepco, Belden
               2. Or pre-approved equal
            2. Digital Video
               1. Serial Digital interface cable, RG6, 75 Ohm Coaxial Cable.
                  1. RG6 Single 18AWG Single conductor, 75ohm.
                  2. Manufacturer: Extron, Liberty, Gepco, Belden
                  3. Or pre-approved equal
               2. HDMI, 2.0 or higher rated
                  1. Manufacturer: Extron, Liberty
                  2. Or pre-approved equal
               3. DVI Dual Link, Supports Dual Link DVI D signals up to 2560x1600 @ 60hz, including HDTV 1080p
                  1. Manufacturer: Extron, Liberty
                  2. Or pre-approved equal
               4. Shielded Twisted Pair, certified to 475 MHz bandwidth at distances up to 330 feet (100 meters), Engineered and tested to exceed HDMI error rate specifications of less than one pixel per billion & SF/UTP design with four unshielded twisted pairs inside an overall braid and foil shield. Note the RJ-45 used with this cable shall be the external shielded type; for crimp example see illustration at end of this document (See this video for example)
                  1. Manufacturer: Extron, Belden, Gepco, Liberty
                  2. Or pre-approved equal
            3. Radio Frequency (Receive) RG58 Coaxial Cable
               1. Manufacturer: Liberty, Gepco, Belden
               2. Or pre-approved equal
            4. Serial Control
               1. Manufacturer: Extron, Liberty, AMX
               2. Or pre-approved equal
            5. Data, CAT6 STP, CAT6 UTP, CAT5E UTP
               1. Manufacturers: Extron, Liberty, Gepco, Belden, Tomahawk
               2. Manufacturer: Liberty 24-4P-L6
               3. Manufacturer: Mohawk M57206
      2. Connectors
         1. Audio
            1. Balanced
               1. ¼” TRS male cable mount connector, solder on, Nickel/gold plated
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               2. ¼” TRS panel mount jack, solder on
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               3. XLR 3-pin cable mount connector, solder on, Nickel/gold plated
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               4. XLR 5-pin cable mount connector, solder on, Nickel/gold plated
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               5. XLR 3-pin panel mount connector, solder on
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               6. XLR 5-pin panel mount connector, solder on
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               7. XLR-¼” Combination panel mount connector, solder on
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
            2. Speaker Level
               1. Lockable loudspeaker cable mount connector, solder on
                  1. Manufacturer: Neutrik speakON, Switchcraft HPC
                  2. Or pre-approved equal
               2. Lockable loudspeaker panel mount connector, solder on
                  1. Manufacturer: Neutrik speakON, Switchcraft HPC
                  2. Or pre-approved equal
            3. Unbalanced
               1. ¼” mono cable mount connector, solder on, Nickel/gold plated
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
               2. 3.5mm mini stereo cable mount connector, solder on, Nickel/gold plated
                  1. Manufacturer: Extron, Neutrik, Switchcraft
                  2. Or pre-approved equal
               3. RCA cable mount connector, solder on
                  1. Manufacturer: Extron, Neutrik, Switchcraft
                  2. Or pre-approved equal
               4. ¼” mono panel mount jack, solder on,
                  1. Manufacturer: Neutrik, Switchcraft
                  2. Or pre-approved equal
         2. Video: Video connectors will be determined by the cable part number. Use the manufacturer’s suggested connector.
         3. Control –All control systems shall be Extron
         4. DB9, 9-pin solder on connector or captive screw
            1. Manufacturer: BTX Technologies
            2. Or pre-approved equal
         5. Data Cable: Category connectors will be determined by the cable part number. Use the manufacturer suggested connector.   
      3. Rack Systems
         1. All Accessories will be from the same manufacturer as the rack enclosure.
         2. Horizontal lacing bars as required.
         3. Blank panels as necessary with venting at top and bottom
         4. Power distribution as required.
         5. Front and rear mounting rails.
         6. All external facing screws to be Pin Torx security type screws
         7. Front and rear doors as needed.
         8. Caster base as needed.
         9. Manufacturers: Middle Atlantic, Lowell or pre-approved equal
      4. Projection/Display Mounts
         1. A standard universal projector mount compatible with nearly every projector up to 25 pounds will be used. Mounts need to be lockable security mounts.
            1. Manufacturer: Extron, Chief Mfg, Peerless
            2. Or pre-approved equal
         2. For flatscreen displays: the display must be mounted in such a manner that it can be pulled away from the wall for maintenance. A Back-Box recessed in the wall for power Data and any needed accessories shall be used.
         3. Projectors over 25 pounds should be mounted using custom hardware manufactured for the application.
            1. Manufacturer: Chief Mfg, Peerless
            2. Or pre-approved equal
      5. Hardware: wall/floor plates and rack panels
         1. NEMA gang plates shall be standard or jumbo sized as required at each location.
            1. Plates shall be sized to fit rough opening or fit box opening.
            2. Text and graphics shall be engraved.
            3. Finish should be approved by WWU/ITS.
            4. Connectors shall be fitted to plates using nuts, screws, or by the method designated by connector. No rivets.
         2. Manufacturer: Liberty, Panel Crafters
         3. Or pre-approved equal
             

1. Preparation
   1. Before starting installation, verify proper installation of the following work by others
      1. Inspect site for specific project needs (example, backing reinforcement support for drop down screens, speaker, projector mounts, etc.).
      2. Document and submit a single report for each space with AV to WWU/ITS before any work is started on-site.
      3. Carry out this requirement for each phase of work on-site (field wiring, and system/equipment installation) for each space with AV.
   2. Frequency Coordination - Prior to ordering equipment, the Installing Contractor shall coordinate the frequencies of all wireless devices to prevent unwanted interaction between devices and rooms. This includes, but is not limited to, wireless microphones, assisted listening system devices, wireless control panels, etc. Note digital devices should be used when possible.
   3. Frequency coordination shall take place with the use of a spectrum analyzer and frequency allocation/analysis software.
      1. Documentation of this frequency coordination shall be provided to WWU/ITS for review.
   4. Networking Coordination – Prior to installation the Installing Contractor shall coordinate all network needs with WWU/ITS. This includes but is not limited to AV switchers, AV over IP devices, Wireless AV devices, Control systems, Dante devices, etc.
      1. All IP addresses will be coordinated by WWU/ITS.
      2. All AV over IP device streams \ multicast addresses shall be assigned by WWU/ITS.
      3. All usernames and passwords will be coordinated with WWU/ITS.
2. Installation Practices
   1. General:
      1. All installation practices shall be in accordance with, but not limited to, these specifications and drawings. Installation shall be performed in accordance with the applicable standards, requirements, and recommendations described in the Contract Documents, when in doubt consult AV 9000 :2024
      2. Installation shall include the delivery to the installation site, unloading, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of the system components, equipment alignment and adjustment, and all other work whether or not expressly required herein which is necessary to result in complete and fully operational systems.
   2. Physical Installation
      1. In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also to overall aesthetic factors.
      2. All accessories, including rack mounting hardware, power supplies, etc., shall be obtained from the original equipment manufacturer. Unless otherwise noted or specified, third party accessories shall not be used.
      3. Trim and Escutcheon Components
         1. To ensure a proper finished appearance, the AV Installing Contractor shall furnish and install trim/escutcheon components at all conditions where A/V components pass through the finished ceilings. This would include but not be limited to video projector supports, television monitor/receiver supports and any other component which is not specifically supplied with integral flanges/trim components: i.e. speaker mounts, assistance listening devices, etc.
         2. The visible component of any trim should be minimal in size, preferably no wider than 1/2”. All trim components at the ceiling plane shall be finished to match the approved ACT ceiling grid system components.
         3. All trim components shall be submitted for review and approval prior to fabrication
      4. Mounting
         1. All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.
         2. Fastenings and supports shall be adequate to support their loads with a safety factor of at least five (5). All boxes, equipment, etc., shall be secured plumb and square.
         3. Velcro (hook and loop) type fasteners shall not be used unless pre-approved, and shall never be used unless on a horizontal mounting situation.
         4. All displays, document cameras, computers and video projectors must have security cables attached to the building structure or other approved methods to assist in the prevention of loss. An internally mounted I bolt shall be used as the cable termination point inside of podiums and teaching stations.
         5. The security cables shall be locked to the equipment with a Master Lock combination padlock with key override. The 3/16” swaged loop steel cables will be provided by the contractor, and the padlocks will be provided by the owner.
         6. Other equipment, not designated as ‘Portable’ shall be provided with security fasteners, secured to furniture, or otherwise secured, using approved methods or materials as described in the Contract Documents.
   3. Cable Installation
      1. Cable General Installation
         1. All wire bundles are to be neat and combed free of cable crossovers.
         2. All cables shall be grouped according to the signals being carried. In order to reduce signal contamination, separate groups shall be formed for the following cable families:
            1. Power cables
            2. Control cables
            3. Video cables
            4. Audio cables carrying signals less than – 20 dBm
            5. Audio cables carrying signals between – 20 dBm and +20 dBm
            6. Audio cables carrying signals above +20 dBm
         3. All cables shall be cut to the length dictated by the run. No splices shall be permitted in any pull boxes.
         4. Cables running in plenum areas without conduit shall be plenum rated cable and match the specified cable above.
         5. It is the responsibility of the Installing Contractor to inspect the Contract Documents and verify in what spaces plenum cable shall be used.
            1. No claims for additional monies, based on the use of plenum cable, will be allowed.
            2. All cables shall be labeled in accord with AV 9000, minimum of 14 font.
      2. Cable – Rack/Termination Points
         1. Cable separation/routing:
            1. All power cables, control cables, and high-level cables shall be run on the left side of an equipment rack as viewed from the rear.
            2. All other cables shall be run on the right side of an equipment rack, as viewed from the rear.
            3. All power cables shall be labeled, if power supplies (wall wort type) are used they need to be labeled as well.
         2. All cable entry shall be through the tops of racks or through entrance holes in the base of the rack. No cable shall enter racks through front, rear or side panel openings.
         3. Cables shall not protrude from the back of racks.
         4. No individual cable or cable bundle shall go unsupported in lengths exceeding twelve inches.
         5. Cables ties shall be placed at appropriate intervals of no greater than six inches for vertical bundles, two inches for horizontal bundles.
         6. All vertical cable bundles shall be attached to vertical lacing supports or the rack frame.
         7. For equipment mounted in drawers or on slides, the interconnecting cables shall be provided with a service loop of appropriate length.
         8. All system wire, after being cut and stripped, shall have the wire strands twisted back to their original lay and be terminated by approved soldered or mechanical means.
         9. Except where noted otherwise in the specifications, no bare wire terminations will be accepted.
         10. Heat-shrink tubing shall be used to insulate the ground or drain wire.
         11. Unused wires at the end of a cable shall remain unstripped and shall be laid back and held in place with wire ties or heat shrink tube.
         12. All solder connections shall be made with rosin-core solder using temperature-controlled solder stations.
         13. Care shall be taken to avoid cold or cracked solder joints. Any connections that do not appear to be clean and shiny, or which show signs of cracking, shall be resoldered by the Installing Contractor before acceptance of the system.
         14. Mechanical connections using insulated, crimp-type connectors shall be bonded to the connector by soldering the wire to the metal part of the connector.
         15. Connections made with screw actuated pressure type terminal strips shall be made by stripping approximately 1/4 inch of insulation from the stranded conductor. Then the un-tinned wire shall be inserted into the terminal and the screw tightened using a secure fitting precision screwdriver.
         16. Terminal blocks, boards, strips, or connectors shall be furnished for all cables which interface with racks, cabinets, consoles, or equipment modules.
         17. All cables shall have proper connector housing.
      3. Cable – Labeling
         1. All cables, regardless of length, shall be marked with a permanent, self-laminating wrap-around number or letter cable marker at both ends, similar to the Brady and Panduit products for laser/ink-jet printers, and handheld thermal printer.
         2. Minimum of 14 pt type size
            1. Labels must be computer-generated for legibility. 
            2. Wire labels done by hand in the field must be replaced with computer generated labels. 
         3. There shall be no unmarked cables at any place in the system. Note this includes all cables to room computers and computer monitors and power cords.
            1. Marking codes used on cables shall correspond to codes shown on drawings and or run sheets.
            2. All wire markers shall face a common direction.
      4. Connector Plate Receptacles
         1. Audio (microphone or line level) – XLR, locking type.
         2. Audio (line level—Mono or Stereo) – ¼” jack, locking type Jack shall be insulated from panel type.
         3. Audio (loudspeaker level) – lockable loudspeaker panel mount connector type.
         4. Audio (multipin analog mic/line level) – 61 pin circular bayonet type – Jack shall be insulated from panel type. 
         5. Intercom Panels – XLR type. 
         6. Video – BNC type. 
         7. VGA – DB-15HD jack, isolated from panel type, with hex nuts. 
         8. RF (CCTV/CATV) – “F” type. Receptacles shall be insulated from panel type. 
         9. RF (Wireless Antennae) – BNC type, 75 or 50 Ohm, as required. Receptacles shall be insulated from panel type. 
         10. Digital Audio Snake/UTP transmission – RJ-45 type. 
         11. Note: All connectors on wall plates, or in other exposed locations, are to be recessed.
      5. Grounding: In order to minimize problems resulting from improper grounding and to achieve maximum signal-to-noise ratios, the following grounding procedures shall be adhered to:
         1. System Grounds: 
            1. A single primary “system ground” shall be established for the systems in each particular area. All grounding conductors in that area shall connect to this primary system ground.
            2. The system ground shall be provided in the audio equipment rack for the area and shall consist of a copper bar of sufficient size to accommodate all secondary ground conductors. 
            3. A copper conductor having a maximum of 0.1 Ohms total resistance shall connect the primary system ground bar to the nearest approved electrical ground. 
            4. Secondary system grounding conductors shall be provided from all racks, audio consoles, and grounding point for the area. Each of these grounding conductors shall have a maximum of 0.1 Ohms total resistance. 
            5. Under no conditions shall the AC neutral conductor, either in the power panel or in a receptacle outlet, be used for a system ground.
            6. No metallic conduit will terminate into the rack cabinet.
         2. Audio Cable Shields
            1. All audio cable shields shall be grounded at one point only. There are no exceptions. 
            2. For inter and intra-rack wiring, this requires that the shield be connected at one end only. 
            3. For ungrounded portable equipment, such as microphones, the shield shall be connected at both ends but grounded at only one end.
         3. Video Receptacles: All video receptacles that are provided and installed by the Installing Contractor shall be insulated from the mounting panel, outlet box, or wire way. Unless otherwise detailed herein, this shall be accomplished by using insulated-from-panel type receptacles.
         4. Audio Receptacles: All audio receptacles that are provided and installed by the Installing Contractor shall be insulated from the mounting panel, outlet box, or wire way. Unless otherwise detailed herein, this shall be accomplished by using insulated-from-panel type receptacles.
         5. Caution: Because of the great number of possible variations in grounding systems, it shall be the responsibility of the Installing Contractor to follow good engineering practices.
3. Performance Standards
   1. Testing shall be done at several stages during the project to ensure there are no problems, prove the functionality of the control system and to confirm all wiring is in accordance with the latest (2021 or later) AV9000 standard for system staging and commissioning.
   2. Upon acceptance of a fully commissioned system, the testing process will continue throughout the Warranty Period of the AV system using the latest (2021 or later) AV9000 Readiness checklist. 
4. Test Procedures:
   1. Before delivery to the jobsite, the system shall be staged completely in the AV contractor’s shop.
   2. A test of the AV system, with peripheral equipment and working control system programming shall be scheduled, and WWU/ITS may elect to inspect the staging.
   3. A written report shall be prepared and signed by qualified individuals described above, using the Staging Checklist.
   4. Include a Network Deployment Plan (NDP) if applicable.
   5. Not all tests may apply.
   6. The AV contractor shall provide a list of the calibrated equipment that will be used on the performance tests in the Staging and Commissioning Checklists, along with the calibration date and serial numbers for each.
   7. Refer to the generic list of instrumentation below.
5. Commissioning Tests
   1. Upon completion of the installation, and before acceptance, the AV contractor shall prepare a report certifying the successful outcome in the following battery of tests. 
   2. Include a Network Deployment Plan (NDP) if applicable. 
   3. Depending on the equipment being provided, not all tests may apply.
6. Calibrated Test Instruments required (minimum)
   1. Sensitive AC voltmeter, -80dBu sensitivity or more, 20Hz -30KHz response, able to measure signal to noise ratio, THD, electrical levels within the system. Note that some systems require measurements up to 100 volts and may require an external pad.
   2. Sound Pressure Level Meter, ANSI Type II, with A and C weighting filters, fast or time averaged.
   3. Audio Signal Generator, 20Hz-30kHz, sine wave, pink noise, and continuous sine wave sweep.
   4. Amplified Loudspeaker 100 mm producing 60 dBa at one meter, and 70 dBa at one meter, pink noise, sine wave, and speech files.
   5. Digital Signal Video Generator for computer patterns for all resolutions and refresh rates required for the systems under test, HDMI/DVI/HD-SDI with and without HDCP.
   6. The ability to measure STI-PA (source analyzer).
   7. Colorimeter/luminance meter, 10% accuracy.
   8. Infrared thermometer.
   9. Test media with known levels (audio, video, etc.): CDs, VS, DVDs, etc.
   10. AD/DC multimeter.
   11. Light meter, lux/foot-candles.
   12. Outlet tester (to test power outlet wiring).
   13. The ability to measure electrical power (watt meter, clamp meter, etc).
   14. Cable sets, cable assemblies, adapters as required to sample and measure in-or-out of circuit as required.
7. Staging Checkout (Prototype Shop Checkout)
   1. Staging of systems and equipment at the Installing Contractors shop will be done to expedite the on-site installation by allowing the assembly and checkout where the resources are, and prior to the project site being ready. 
   2. The Commissioning Agent will schedule a meeting with WWU/ITS one week before the installing Contractor staging is to take place.
   3. Prototypical system testing for proof of concept in projects with multiple like systems. This will allow the identification and prevention of making the same mistake multiple times.
   4. Installing Contractor will successfully perform, document, and then submit all the test results to WWU/ITS.
   5. Installing Contractor’s test submittal will serve to allow 7 days for WWU/ITS Commissioning Agent to make arrangements to do Staging Checkout verification.
      1. All verification testing is the responsibility of the Installing Contractor. This includes qualified personnel and proper test equipment.
      2. In the event there is required rework, large-scale readjustments, or defective equipment that must be repaired or replaced, tests may be suspended or continued at the option of WWU/ITS. Any charge for additional time incurred by the Consultant, or WWU/ITS, required to oversee the system tests, due to improper system installation or previous failed systems, shall be the responsibility of, and charged directly to the Installing Contractor.
   6. Checkout will include:
      1. Appropriate Testing with as many of the various inputs and outputs that can be used to emulate the full system operation.
         1. Insure there are no equipment problems.
         2. Test as much of the control system operation as possible and to make sure the user interface is intuitive.
      2. Inspection
         1. Workmanship
         2. Safety related issues
         3. Serviceability of the system
         4. Once successful completion of the Staging Checkout has been acknowledged the Installing Contractor can: 
            1. For “one-off” type of system, prepare or proceed to the next phase of the installation.
            2. For Prototypical, continue the assembly of the other like rooms while testing, documenting and submitting results for each system.
8. On-site Prototype Checkout
   1. Prototypical system testing for proof of concept in projects with multiple like systems. This will allow the identification and prevention of making the same mistake multiple times.
      1. Installing Contractor will successfully perform, document, and then submit all the test results to WWU/ITS. Installing Contractor’s test submittal will serve to allow 7-days for WWU/ITS to make arrangements to do On-Site Prototype Checkout verification.
      2. All verification testing is the responsibility of the Installing Contractor. This includes qualified personnel and proper test equipment.
      3. AV Consultant will be responsible to note any minor infractions on a “punch list” and Installing Contractor will be responsible for fixing these items before next checkout phase.
      4. In the event there is required rework, large-scale readjustments, or defective equipment that must be repaired or replaced, tests may be suspended or continued at the option of WWU/ITS. Any charge for additional time incurred by the Consultant or WWU/ITS required to oversee the system tests, due to improper system installation or previous failed systems, shall be the responsibility of, and charged directly to the Installing Contractor.
   2. Checkout will include:
      1. Appropriate Testing with all field cables and connections made, and all equipment operational.
         1. Ensure there are no equipment and field wire problems.
         2. Test the complete control system operation and to make sure the user interface is intuitive.
      2. Inspection
         1. Workmanship
         2. Safety related issues
         3. Serviceability of the system
   3. Once successful completion of the On-Site Prototype Checkout has been acknowledged, the Installing Contractor can continue the build-out of the other similar rooms.
9. Full System Commissioning
   1. Installing Contractor’s Full System Checkout
      1. The Commissioning Agent will schedule a meeting with WWU/ITS one week before the installing Contractor commissioning is to take place. 
      2. Installing Contractor will complete all testing for system operational compliance, and test to ensure all equipment is working fully to published specifications. 
      3. Results will be recorded and submitted to Technology Services. Installing Contractor’s commissioning submittal will serve to allow 7 days for WWU/ITS to schedule Final System Commissioning.
      4. Both subjective and objective tests will be required to determine compliance with the specifications. 
         1. The Installing Contractor shall be responsible for providing test equipment for these tests. 
         2. The Installing Contractor shall be responsible for providing qualified personnel to run the tests, make adjustments, and answer system questions for as long as required to accomplish the tests and setup satisfactorily.
         3. The Installing Contractor shall be responsible for providing the personnel that accomplished all programming for the system; this includes the control system and any DSP software. This person will be available to run requested demonstration, make adjustments, and answer system programming questions for as long as required to accomplish the demonstration satisfactorily. 
         4. All final, “as-built” drawings, run sheets, manuals, and other required documents shall be on hand. 
         5. Two complete paper sets of these documents shall be delivered to WWU/ITS at this time. 
10. Final System Commissioning
    1. Final Checkout will not be performed until the Installing Contractor’s Full System Commissioning has been successfully completed (including all “punch-list” items) and the test results have been reviewed by WWU/ITS. The final commissioning must follow the AV 9000 2024 format Commissioning checklist tab and be signed by a current holder of the AQAV CQT certification.
    2. The Final Checkout with WWU/ITS will consist of the following:
       1. A physical inventory will be taken of all equipment on site and will be compared to equipment lists in the contract documents and subsequent Installing Contractor submittals.
       2. The operation of all system equipment shall be demonstrated by the Installing Contractor. 
       3. Both subjective and objective tests will be required to determine compliance with the specifications. The Installing Contractor shall be responsible for providing test equipment and qualified personnel for these tests. 
    3. All final, “as-built” drawings, run sheets, manuals, and other required documents shall be on hand. 
    4. Two complete paper sets of these documents shall be delivered to WWU/ITS at this time. 
    5. Any punch list items generated by the WWU/ITS Commissioning Agent will be the responsibility of the Contractor to resolve. 
    6. In the event there is required rework, large scale readjustments, or defective equipment that must be repaired or replaced, tests may be suspended or continued at the option of WWU/ITS. Any charge for additional time incurred by the Consultant required to oversee the system tests, due to improper system installation or previous failed systems, shall be the responsibility of, and charged directly to the Installing Contractor. WWU/ITS will advise if Training can take place.
11. Training
    1. The Installing Contractor shall provide on-the-job training by a qualified instructor, to personnel designated by WWU/ITS, to instruct them in the operation and routine maintenance of the systems. 
    2. All training shall take place after the systems are fully commissioned, and all punch list items have been resolved. 
       1. Operational Training:
          1. There shall be a minimum of 2 hours of end-user training (or as needed) included in this specification for this activity. 
          2. In the event the Installing Contractor does not have qualified instructors on staff for certain sophisticated equipment, the Installing Contractor, at no additional cost to WWU/ITS, will provide a manufacturer’s representative for such instruction to WWU/ITS. 
          3. Training Materials Supplied:
             1. System operational manual (not equipment operation manuals) that explains how to fully operate the system; from start-up to shut-down, and all operational steps in-between, in a step-by-step description, with pictures and other visuals to help convey information.
             2. The Installing Contractor shall video record training session(s) for WWU/ITS reference (to help limit minor follow up phone calls in the future).
       2. Maintenance Training:
          1. A session with WWU/ITS designated technical personnel for routine and preventive maintenance will be given. 
             1. This training is for scheduled preventative maintenance for such items as filter and lens cleaning, minor equipment checks and “user” adjustments.
             2. This training is not meant to teach WWU/ITS representatives how to use commercial test equipment and/or do sophisticated equipment/system alignment.
             3. There shall be a minimum of 2 hours of end-user training (or as needed) included in this specification for this activity, training Materials Supplied as needed.
             4. Utilizing the equipment manuals and flow diagrams of the required in contract closeout submittals supply a listing with suggested preventative maintenance schedule of the system equipment.
             5. Follow-up training within sixty (60) days shall also be provided if it is needed.