Event Planning

FDO provides a variety of event support services, which should be requested together through the "Event Cleanup" tab of Ready. Separate requests are required for building hour changes and transport services, including rental of furniture and the blue floor-protecting mats required for events in Carver gym. Please make requests at least two weeks before the event. For additional event planning support, please see Western's Plan Your Event page.

Event Cleanup

When planning an event that will expand typical use of any space, including any catering, please make a Ready request under "Event Cleanup," provide event details, and choose what services you would like. A post-event cleanup request will cover the extra cleaning and trash removal in the room and in nearby common spaces such as restrooms. Dayporting service is custodial tidying up during an event, generally used for longer and larger events to keep the space clean throughout the day. If you need services that are not listed, such as electrical service for an outdoor event, the delivery of additional trash or recycling containers, or temporary removal of barriers to allow vehicle passage, please use the "additional information" section to make the requests. Listing all required services in a single request will streamline the planning process and help ensure all your needs are met.

Hours changes

If the event will occur outside the normal operating schedule of the building, please fill out a separate request for building hour change in the "Access / Keys / Lock" section of Ready. Also note that this form does not include Viking Union or Wade King Rec Center Spaces. To reserve those spaces, please see this Plan Your Event page. Regular operating hours can be found on the building hours page of University Police website. Be sure that the correct session is selected on the left-hand side of the screen before reviewing building hours (example: Intersession Weekday, Intersession Saturdays, Academic Weekdays, Summer Weekdays). All building hour change requests are reviewed by Space Administration to ensure events are authorized and schedule changes are approved. Please make your request early. It may not be possible to approve hours changes with less than 48 hours' notice.

Furniture and floor mat rental

If you need tables, chairs, podiums, or protective floor mats, make the request on the Transport Services web form. Use the "specific instructions" space to request floor mats.