Final Completion

Project Close-out

  1. Change e-Builder status to “Close-out”
  2. O&M manuals and equipment
  3. Substantial completion
  4. Physical Close-out
  5. Final completion
  6. Internal Close-outs
  7. Electronic and paper document archiving
  8. Update e-Builder status to “complete”
  9. Celebrate!

Return to PW Procedures

Final Completion

Receive final invoices from contractor and consultants.

  • Invoices are submitted through e-Builder
  • Watch dates during fiscal year close-outs.

Project Manager initiates the Final Completion Certificate after confirmation with Capital Budget Office that there are no claims outstanding, then routes for signatures from:

  • Contractor
  • Consultant
  • PM
  • Director
  • CBO (notify only)

When Director has signed, send copies to consultant and contractor with memo.

Notify FM that the project has reached final completion. Include:

  • CPD Assistant Director
  • CBO Director
  • CBO Budget Analyst
  • FM Maintenance & Operations AD
  • FM Construction Manager
  • FM Quality Assurance Coordinator
  • Facilities Services Coordinator
  • EHS Safety Officer