PRO-5700.17A Tracking scrap metal picked up by recycling contractor
Effective Date: November 10, 2011
Updated: July 1, 2019
Approved by: Director of Facilities Management
See Also
PRO-5700.17B Tracking Scrap Metal Delivered To Recycling Contractor
PRO-U5352.01A Charging and Billing the Public for Goods and Services
Internal Procedure
| Action by: | Action: |
|---|---|
| FM Employee | 1. Transports metal scrap to recycling bins in FM work yard. |
| FM Outdoor Maintenance Supervisor | 2. When bins are full, notifies Recycling Contractor to schedule pick up of scrap metal. |
| Recycling Contractor | 3. Retrieves, transports and processes received scrap metal. |
| 4. Creates Scrap Recycling Scale Ticket (AKA Receiving Ticket), which includes date of pick up, weight and associated dollar amount. | |
| 5. Emails copy of above to FM Outdoor Maintenance Supervisor and FM Budget Analyst. | |
| FM Outdoor Maintenance Supervisor | 6. Reviews Receiving Ticket for reasonableness and emails approval to FM Budget Analyst. |
| FM Budget Analyst | Maintains documentation of Receiving Ticket for FM financial tracking and records retention. |
| Recycling Contractor |
8. Within 30 days of pick-up date, sends payment to WWU Cashier; includes notation on memo line of check for FM budget (FIADFO G542). Mails to: |
| WWU Cashier | 9. Receives check and processes deposit to FM Fast Index. |
| 10. Sends copy of deposit receipt to FM Budget Analyst. | |
| FM Budget Analyst | 11. Matches deposit receipt with Receiving Ticket. |
| 12. Maintains documentation for financial tracking and records retention. | |
| 13. Reconciles deposits with monthly financial statements. | |
| 14. Reports any discrepancies or issues to FM Outdoor Maintenance Supervisor. | |
| FM Outdoor Maintenance Supervisor | 15. Takes necessary steps to resolve issues with the Recycling Contractor. |