PRO-5700.17B Tracking scrap metal delivered to recycling contractor
Effective Date: November 10, 2011
Updated: July 12, 2019
Approved by: Director of Facilities Management
See Also
PRO-5700.17A Tracking Scrap Metal Picked Up By Recycling Contractor
POL-U5352.01 Charging and Billing the Public for Goods and Services
Internal Procedure
| Action by | Action |
|---|---|
| FM Outdoor Maintenance Supervisor | 1. Ensures that two authorized FM staff transport metal scrap from worksite to Recycling Contractor. |
| Recycling Contractor | 2. Inventories and weighs scrap metal. |
| 3. Provides written description of scrap metal (Receiving Ticket) to the FM delivery staff. | |
| FM Delivery Staff | 4. Reviews receiving ticket for reasonableness. |
| 5. Both FM employees date and sign (one under “Hauler” and the other under “Seller” on the receiving ticket if concur with information. | |
| 6. Provide the signed Receiving Ticket to FM Outdoor Maintenance Supervisor. | |
| FM Outdoor Maintenance Supervisor or Delegate | 7. Reviews written description for reasonableness. |
| 8. Provides copy of Receiving Ticket with approval to FM Budget Analyst. | |
| Recycling Contractor | 9. Within 30 days of pick-up date, sends payment to WWU Cashier; includes notation on memo line of check for FM budget (FIADFO G398). Mails to: University Cashier, MS 9004 Western Washington University 516 High Street Bellingham, WA 98225-9004 |
| WWU Cashier | 10. Receives check and processes deposit to FM Fast Index. |
| 11. Sends copy of deposit receipt to FM Budget Analyst. | |
| FM Budget Analyst | 12. Matches deposit receipt with Receiving Ticket. |
| 13. Maintains documentation for financial tracking and records retention. | |
| 14. Reconciles deposits with monthly financial statements. | |
| 15. Reports any discrepancies or issues to FM Outdoor Maintenance Supervisor. | |
| FM Outdoor Maintenance Supervisor | 16. Takes necessary steps to resolve issues with the Recycling Contractor. |