RFQ Preparation

RFQ

  1. Determine delivery method.
  2. Develop RFQ schedule.
  3. Complete and send Exposure Checklist form to Risk Management.
  4. Develop selection committee, packet and advertisement.
  5. Receive submittals, evaluate and score.
  6. Interview and score finalists.
  7. Update e-Builder status of Design firm for external consultant.
  8. Proceed to Consultant Contracting.

Return to PW Procedures

Committee, Packet & Ad

Choose members of the selection committee:

  • Confirm availability to support the process.
  • Develop scoring criteria.
  • For Design Build projects, include:
    • Internal and external members
    • Process and legal consultants

Prepare RFQ packet, including:

  • Scope
  • Schedule
  • Project budget
  • Qualification scoring criteria
  • Insurance requirements
  • For GC/CM projects, also develop packet for Request for Final Proposals (RFFP). 
  • For Design Build projects include:
    • Client Program documents
    • DBIA documents: Agreement and General Conditions

Provide RFQ packet to communications coordinator for posting to CPD website.

Write RFQ advertisement.

  • Send to Assistant Director for approval.
  • Send approved ad to Associate Director at least 72 hours before needed publication date.
  • Ad will run in the Bellingham Herald and Daily Journal of Commerce (DJC).

Return to GC/CM RFQ

Return to DB RFQ