Substantial Completion

Project Close-out

  1. Substantial completion
  2. Change Trimble Unity Construct (e-Builder) status to “Close-out”
  3. O&M manuals and equipment
  4. Physical Close-out
  5. Final completion
  6. Internal Close-outs
  7. Electronic and paper document archiving
  8. Update Trimble Unity Construct (e-Builder) status to “complete”
  9. Celebrate!

Return to PW Procedures

Preparing for Completion

Prepare punch list:

  1. Schedule punch list and back-punches with consultant and contractor.
  2. Set up AiM Assists if FM is needed.
  3. Contractor notifies AE they are substantial and attaches their punch list
  4. Once AE approves punch list, proceed to Substantial Certificate.

Send Substantial Completion Certificate with AE and contractor signatures to Assistant Director Capital Planning and Development for review.

  1. Assistant Director reviews and recommends action to the Director.
  2. Send copies to AE and contractor with memo.
  3. Upload signed certificate to Trimble Unity Construct (e-Builder), folder 360.
  4. Notify FM the project is Substantial. Include:
    • Shop supervisors
    • FM Construction Manager
    • FM Maintenance & Operations AD
    • FM Quality Assurance Coordinator
    • Facilities Services Coordinator
    • Capital Budget Office Budget Analyst
    • Director of Capital Budget and Public Works Procurement